1. Sign in to the Zoom web portal.
  2. Click Meetings, and click Schedule a Meeting.
  3. Select the meeting options.  Note there are other options displayed that are not necessary to change or are greyed out because they are set as default in our district.
    • Topic: Enter a topic or name for your meeting.
    • Description: Enter in an optional meeting description.
    • Use a template: Apply a meeting template.
    • When: Setting a time is not needed, and has no impact on when a meeting can actually start. You can leave this alone. What matters is checking off recurring meeting as described below.
    • Recurring meeting: Check this button, we want a recurring meeting.
      • Recurrence: Select No Fixed Time.
    • Meeting options
      • Allow participants to join before start time: Disabled be default and cannot be changed.
      • Mute participants on entry: If join before host is not enabled, mute participants as they join the meeting. Participants can unmute themselves after joining the meeting. 
      • Breakout Room pre-assign*: Cannot be done in our district.
      • Automatically record meeting: Select if you want to record On the local computer or In the cloud.
    • Alternative hosts: Enter the email address of another Zoom user who is Licensed, on your account to allow them to start the meeting in your absence.
  4. Click Save to finish.

Once finished, you can either select a calendar option to add the scheduled meeting to your calendar or select Copy The Invitation to send out the invitation to your Zoom meeting.

Copy the Invitation will open up a window where you can copy the full invitation to send out via email or post on Canvas. Only the URL is needed for someone to join the meeting.